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Our Agency issues Governmentwide guidance on documenting individuals' Federal employment. OPM and the agency human resources offices use these documents to make decisions about employees' rights and benefits throughout their careers. Here you'll find instructions for Federal agencies' human resources offices on preparing personnel actions and keeping the Official Personnel Folder.
The Guide available on this site is the most current. The Guide to Processing Personnel Actions was last revised April 2014. This document contains information on how to prepare personnel actions, Standard Forms 52 and 50.
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The most recent Updates reflecting changes to pages in the Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.
Personnel recordkeeping regulations are found in part 293 of title 5, Code of Federal Regulations. These regulations establish policies and minimum requirements governing the creation, development, maintenance, processing, use, and disposition.
The Guide to Personnel Recordkeeping is written in plain language and provides guidance to assist agencies with day to day personnel recordkeeping requirements.
The most recent Updates reflecting changes to pages in this Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.
The Official Personnel Folders (OPFs) and electronic official personnel folders (eOPF), including SF 50s, for current Federal employees are stored at the employee’s current employing agency. Therefore, for copies of your personnel records, if you are currently employed by the Federal government, please contact your agency's Freedom of Information/Privacy office. You can find contact information on the Department of Justice's website.
If you feel that your official personnel folder is in error, please contact your agency’s HR office.
The Official Personnel Folders (OPFs), including SF 50s, for most former civilian Federal employees are stored at the address below. Please mail your request to:
National Personnel Records Center (NPRC) 1411 Boulder Boulevard Valmeyer, IL 62295
Or you may fax your hand signed request to the NPRC at telephone number 618-935-3014. More information is available on the NPRC website.
For eOPF Requests, please contact the eOPF Help Desk at 1-866-275-8518 or submit your request to firstname.lastname@example.org.
The OPFs for former Postal employees are stored at the address below. Please mail your request to:
U.S. Postal Service General Manager Headquarters Personnel Division 475 L'Enfant Plaza, SW Washington, DC 20260-4261
Your request to either the NPRC, the eOPF help desk or the U.S. Postal Service must include your hand written signature and all of the following information:
The location of records of former military employees varies depending on the branch of service and date of separation from service. Please visit NARA’s site on Official Military Personnel Files (OMPFs) for details.
If you feel that your official personnel folder is in error, please submit a written request to:U.S. Office of Personnel Management Office of the Chief Information Officer Chief, Records Management and Data Policy 1900 E Street, N.W. Washington, DC 20415-7900
Your request must include your hand written signature and all of the following information:
For information on how to obtain a copy of your background investigation conducted by OPM’s Federal Investigative Services, please visit our FOIA contacts page.
For assistance with records management at OPM, please contact our Records Management Help Desk at email@example.com, 202-606-1934, or:
U.S. Office of Personnel Management Office of the Chief Information Officer Chief, Records Management and Data Policy 1900 E Street, N.W. Washington, DC 20415-7900
For questions regarding personnel records, you can reach Rochelle Wilson, Human Resources Specialist, at the above address, at firstname.lastname@example.org, or at 202-606-1566.
For general questions regarding Records Management at OPM, you can reach the Chief of Records Management and Data Analysis, Tanya E. Bennett, at the above address, by email at email@example.com, or by telephone at 202-606-4054.
For general Federal records management questions, please contact the National Archives and Records Administration (NARA). You can view the General Records Schedules (GRS) on their website.
To make sure important items in your employment history are documented consistently. This ensures your rights and benefits as a Federal employee are protected over time, no matter where in Government you work. To collect information on human resources activities Governmentwide. The Office of Personnel Management, Office of Management and Budget, Congress and others use this information to manage the Federal workforce.