[Federal Register: March 21, 2005 (Volume 70, Number 53)]
[Notices]
[Page 13550-13551]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr21mr05-111]
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OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1994; Computer Matching Programs; Office of
Personnel Management/Social Security Administration
AGENCY: Office of Personnel Management (OPM).
ACTION: Publication of notice of computer matching to comply with
Public Law 100-503, the Computer Matching and Privacy Act of 1988.
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SUMMARY: OPM is publishing notice of its computer matching program with
the Social Security Administration (SSA) to meet the reporting
requirements of Pub. L. 100-503. The purpose of this match is for SSA
to establish the conditions under which the SSA agrees to disclose tax
return information to the Office of Personnel Management (OPM). The SSA
records will be used in a matching program in which OPM will match
SSA's tax return records with OPM's records on disability retirees
under age 60, disabled adult child survivors, certain retirees in
receipt of a supplemental benefit under the Federal Employees
Retirement System (FERS), and certain annuitants receiving a
discontinued service retirement benefit under the Civil Service
Retirement System (CSRS).
DATES: The matching program will begin 40 days after the Federal
Register notice has been published and the letters to Congress and OMB
have been issued. The matching program will continue for 18 months from
the beginning date and may be extended an additional 12 months
thereafter. The data exchange will begin at a date mutually agreed upon
between OPM and SSA after February 2005, unless comments on the match
are received that result in cancellation of the program. Subsequent
matches will take place semi-annually on a recurring basis until one of
the parties advises the other in writing of its intention to
reevaluate, modify and/or terminate the agreement.
ADDRESSES: Send comments to Marc Flaster, Chief, RIS Support Services
Group, Office of Personnel Management, Room 4316, 1900 E Street, NW.,
Washington, DC 20415.
FOR FURTHER INFORMATION CONTACT: James Sparrow, (202) 606-1803.
SUPPLEMENTARY INFORMATION: The SSA will agree to provide OPM with the
disclosure of tax return information. The SSA records will be used with
OPM's records on disability retirees under age 60, disabled adult child
survivors, certain retirees in receipt of a supplemental benefit under
the FERS, and certain annuitant receiving a discontinued service
retirement benefit under CSRS. The SSA components responsible for the
disclosure are the Office of Income Security Programs. The responsible
component for OPM is the Center for Retirement and Insurance Services.
OPM, as the agency actually using the results of this matching activity
in its programs, will publish the notice required by Title 5 United
States Code (U.S.C.) 552a(e)(12) in the Federal Register.
Office of Personnel Management.
Dan G. Blair,
Acting Director.
Report of Computer Matching Program Between the Office of Personnel
Management and Social Security Administration
A. Participating Agencies
OPM and SSA.
B. Purpose of the Matching Program
This computer matching agreement sets forth the responsibilities of
the Social Security Administration (SSA) and the Office of Personnel
Management (OPM) with respect to information disclosed pursuant to this
agreement and is executed under the Privacy Act of 1974, 5 U.S.C. 552a,
as amended, and the regulations and guidance promulgated thereunder.
C. Description of the Match and Records
SSA will disclose data from its MBR file (60-0090, Master
Beneficiary Record, SSA/OEEAS) and MEF file (60-0059, Earning Recording
and Self-Employment Income System, SSA/OEEAS), and manually extracted
military wage information from SSA's ``1086'' microfilm file when
required. OPM will provide SSA with a electronic finder file from the
OPM System of Records published as OPM/Central-1 (Civil Service and
Insurance Records),
[[Page 13551]]
on October 8, 1999 (64 FR 54930), as amended on May 3, 2000 (65 FR
2575). The systems of records involved have routine uses permitting the
disclosures needed to conduct this match.
The systems of records are protected under the Privacy Act of 1974,
as amended, and in accordance with Internal Revenue Manual 1.16.8,
Physical Security Standards Handbook. Either OPM or SSA may make onsite
inspection or make other provisions to ensure that adequate safeguards
are being maintained by the other agency.
D. Privacy Safeguards and Security
Both SSA and OPM will safeguard information provided by the
reciprocal agency as follows: Access to the records matched and to any
records created by the match will be restricted to only those
authorized employees and officials who need the records to perform
their official duties in connection with the uses of the information
authorized in the agreement. SSA and OPM will protect Federal Tax
information in the same manner which IRS systems of records are
protected under the Privacy Act of 1974, as amended, and in accordance
with Internal Revenue Manual 1.16.8, Physical Security Standards
Handbook. Either OPM or SSA may make onsite inspection or make other
provisions to ensure that adequate safeguards are being maintained by
the other agency.
E. Disposal of Records
Records causing closeout or suspend actions would also be annotated
and returned to OPM for record keeping purposes. All records returned
to OPM are considered ``response'' records and any not used in the
update process must be purged by SSA immediately after all processing
is completed.
[FR Doc. 05-5506 Filed 3-18-05; 8:45 am]
BILLING CODE 6325-38-P